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REQUEST FOR ACTION <br />To Item Number <br />Ci Council 8.3. <br />Agenda Section Meeting Date Prepared by <br />Administration Ma 18, 2009 Lori ohnson, Ci Administrator <br />Item Description Reviewed by <br />Consider Public Works Director Position <br /> Reviewed by <br />Action Requested <br />1. Consider six month extension of Agreement for Public Works Director Services Between the City of <br />Elk River and BDM Consulting Engineers. <br />2. Authorize recruitment process to fill public works director position. <br />Background/Discussion <br />In June 2007 the City Council approved a position description and pay grade for the public works <br />director position with the intent of hiring an on staff public works director. For several reasons, the City <br />Council instead decided to contract with BDM Consulting Engineers for public works director services <br />on a short term basis instead of filling the position. The City entered into a two year contract that expires <br />on July 9, 2009. Although this arrangement has sufficed for the last two years, it has been the City's intent <br />to fill this position with an employee. <br />As you know, the recruitment process for a fire chief is currently under way. Given that timing, I am <br />requesting that the Council consider extending the current contract with BDM for six months through <br />January 9, 2010. BDM has agreed to this request for a six month extension. This would give staff <br />adequate time to complete the recruitment process and have a public works director in place in January. <br />Financial Impact <br />The exact financial impact is not known at this time. The financial impact will vary based on the rate of <br />pay at which the public works director would start, the number of hours of BDM services the city <br />receives, and the amount charged for services outside of the Agreement. Based on a productive hours <br />calculation, it is likely to be less than the current BDM contract. <br />Attachments <br />^ Public Works Director Position Description <br />^ Agreement for Public Works Director Services between the City of Elk River and BDM <br />Consulting Engineers <br />ACtlon Motion by Second by Vote <br />Follow Up <br />S:\Council\Lori\2009\Public Works director extension of contract 05 18 09.doc <br />