5.2. ERMUSR 11-13-2008 - Laserfiche WebLink

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5Z ~~ ver MEMORANDUM TO: Elk River Municipal Utilities Commission FROM: Lori Johnson, City Administrator DATE: November 6, 2008 SUBJECT: Classification and Pay Study Update At the August 12, 2008, Commission meeting, the Commission approved a proposal from Rod Kelsey of Riley, Dettman, & Kelsey to conduct a Classification and Pay Study. The Study has gotten off to a slow start because of other issues with which ERMU has been dealing, and, as a result, the completion date has been moved back a few months. It is anticipated that the Study will be implemented in early 2009 instead of late 2008 as originally planned. ERMU is required to submit its pay equity report for December 31, 2008, in January 2009; therefore, the current pay structure will be used for reporting purposes. Mr. Kelsey is recommending this approach because the current pay structure appears to meet pay equity compliance and it is best to take time to thoroughly and correctly evaluate the new classifications and pay structure. Today Mr. Kelsey met with employees at the plant and at the office to begin the process of filling out the Job Description Questionnaires QDQ). Mr. Kelsey explained the rating factors and went through the JDQ's in detail walking employees through how they should fill out the JDQ for their position. Employees had the opportunity to ask questions about the Study and the process during the meetings. Copies of the handouts from the meeting are attached for your review. As I stated earlier, the timeline for completion of the Study is slated for early in 2009. Employees will now begin completing the JDQ's; they are due back to Mr. Kelsey on December 4. After the employees complete their JDQ, their supervisor and the department head need to review the JDQ for accuracy before it is sent to Mr. Kelsey so the process takes a while. Using this method will ensure the job descriptions are accurate. Mr. Kelsey will work with department heads on any questions he has as he is reviewing the JDQ's. Upon completion of the Study, he will meet with the Commission to present the results.