6.0 EDSR 12-08-2008 - Laserfiche WebLink

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~j City of Elk -~-, River REQUEST FOR ACTION To Item Number Economic Develo ment Authori ~ , Agenda Section Meeting Date Prepared by December 8, 2008 Jeff Gongoll, Communi Develo ment Director Item Description Reviewed by Consider Approval of Hoisington Koegler Group, Inc. Contract & Scope of Work for 1715[ Focused Area Study Reviewed by Action Requested The EDA is asked to review and approve the attached Contract For Services from the Hoisington Koegler Group, Inc., to conduct the 1715[ Focused Area STudy (FAST), including the public workshop option to facilitate open houses, at $4,000. Background/Discussion At the November 10, 2008, the EDA agreed to engage the Hoisington Koegler Group, Inc. (HKGi) to perform the FAST land use study surrounding the Northstar Commuter Rail Station. Since then, Planning Manager Jeremy Barnhart and I met with Paul Paige to discuss the proposed scope of work and determine possible modifications to the program. The result is a revised list of the tasks which have consequently provided a $4,000 reduction to the overall fee (primarily by the elimination of the 2°`~ workshop). These modifications should not adversely affect the intent and scope of the work that HKGi presented to the EDA and was subsequently agreed to as most favorable to completing this study. The proposed scope includes one meeting with property owners, specifically the three adjacent to the Gateway business park. Other than public meetings when the project is discussed with the EDA, the scope does not include provisions to obtain direct feedback from other property owners. As a result of our discussion, HKGI offers an Optional Service (at $4,000) to facilitate an "open house" meeting for the property owners and stakeholders in the secondary areas of the study to review and discuss the plans to date with HKGi. Staff recommends the EDA accept this option, as public input at early stages will help property owners accept the final plan. Further information regarding these workshops will be provided at the meeting. Bruce Chamberlain and Paul Paige of HKGI will attend the meeting to present their scope of work for review and discussion.