4.2 ERMUSR 03-11-2025 - Laserfiche WebLink

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UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Tony Mauren – Governance & Communications Manager MEETING DATE: AGENDA ITEM NUMBER: March11, 2025 4.2 SUBJECT: Annual Commission Bylaw and Attendance Policy Review ACTION REQUESTED: None BACKGROUND: On June 3, 2024, the City Council adopted City Ordinance 24-14 - Amending Chapter 2, Article V, Boards and Commissions of the City of Elk River, Minnesota, City Code, which includes a provision that all City of Elk River commissions will review their bylaws annually. City staff has also requested commissioners receive their respective body’s attendance policies. DISCUSSION: ERMU’s bylaws are attached for review. Conditions of compliant attendance are the following: Members are expected to maintain a suitable attendance record. Attendance is vital to community board service and City Council expectations. Because attendance is important, the City Council has adopted the following attendance policy: Members shall be automatically removed for lack of attendance. Lack of attendance is defined as: Regularly Scheduled Monthly Commissions: missing three (3) regularly scheduled meetings during a calendar year without an excused absence or missing 50% of Regular and Special Meetings with or without an excused absence during a calendar year. An absence may be excused if the staff liaison or Office of the City Clerk are notified no later than 12 p.m. (noon) on the day of the scheduled meeting. Participation for less than three-fourths (3/4) of a meeting shall be considered an absence. Members removed pursuant to this paragraph shall not continue to serve on the board. A member may appeal termination by requesting a hearing before the City Council within 10 days of notice of termination. ATTACHMENTS: ERMU Policy – G.1a – Bylaws ______________________________________________________________________________ Page 1 of 1 74