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City of <br />Elk - <br />River <br />To <br />City Council <br />Meeting Date <br />September 16, 2024 <br />Item Description <br />FT Center User Group Rentals Policy and <br />Procedures. <br />Action Requested <br />FT Center User Group Rentals Policy and Procedures. <br />Request for Action <br />Item Number <br />10.3 <br />Prepared By <br />Joe Stremcha, Business Services Director/Assistant <br />City Administrator <br />Reviewed by <br />Cal Portner <br />Tina Allard <br />Background/Discussion <br />Elk River Youth Hockey Association President Ryan Eason has expressed concerns to the City Council <br />regarding established policies and procedures. <br />Staff will provide an update in response to those concerns. <br />Ice Rental Priority Scheduling <br />Ice is scheduled on a seasonal basis September — May in the following order: <br />■ FT Center programs including but not limited to: Skating Academy, Breakaway Hockey League, Open <br />Skating, Stick and Puck, Open Hockey, etc. <br />■ FT Center contracted ice users including but are not limited to Elk River High School, Elk River Youth <br />Hockey, EII< River Figure Skating Club, MN Squatch, Two Brothers Hockey - these groups are billed <br />after ice use by the City of Elk River. <br />■ Outside user reservations on a first -come first -served basis. These groups pay in advance to the FT <br />Center directly. <br />■ Special Note: Due to the nature of the Furniture and Things Community Event Center operations <br />there may be a need to coordinate and schedule private, commercial/business or non-resident civic <br />group in advance of the priority scheduling guidelines as outlined above. When staff feel consideration <br />has been given to the previous year's use of a particular area and/or programming needs, these <br />requests will be processed (i.e. Community Room for a private event, conference, training, trade <br />show, special event, etc.). <br />Financial Impact <br />User group rentals and customer service reflect the future health and stability of the FT Center operation and <br />budget. <br />The Elk River Vision <br />A avelcoming community with revolutionary and spirited resourcefulness, exceptional service, and community p p W E H E 0 A T <br />engagement that encourages and inspires prosperity Mori <br />381 <br />