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1 Diver ..._ <br />Municipal Utilities <br />COMMISSION POLICY <br />Section: <br />Governance <br />Category: <br />Governance Policies <br />Policy Reference: <br />Policy Title: <br />Commission Officer Roles, <br />G.2f <br />Responsibilities, and Succession <br />PURPOSE: <br />With this policy, the Commission communicates the functions for which ERMU's officers are <br />accountable and the limits of authority that the Commission delegates to its officers. <br />POLICY: <br />The offices of the ERMU Commission include a Chair, a Vice -Chair, and a Secretary. The <br />Commission elects the Chair and Vice Chair to one-year terms each year during its regular <br />meeting in the month of March. An officer's term begins that day and expires without action of <br />the Commission upon resignation or death of the officer or upon failure of the officer to comply <br />with the criteria necessary to hold the office. An officer's term is extended without action of the <br />Commission until a successor is duly elected. Any Commission member is eligible for office at <br />any time; however, a Commission member nominated for the position of Chair will normally <br />have served at least one term as Vice -Chair. The office of Secretary is held by the General <br />Manager; however, the General Manager may appoint another employee as Secretary, with the <br />concurrence of the Commission. <br />Chair <br />The Chair is accountable to the Commission for the integrity of the Commission's governance <br />process. The Commission authorizes the Chair to call and schedule special meetings, set its <br />meeting agendas, preside over its meetings and, with limitations, represent the Commission to <br />outside parties. The Commission expects the Chair to set and maintain a friendly and productive <br />tone for all meetings, encouraging full participation of all Commission members, effective <br />deliberation and decision -making, and constructive resolution of disagreements. More <br />specifically: <br />The expected result of the Chair's function is that the Commission behaves in a manner that <br />is consistent with its own policies and in full compliance with those obligations that others, <br />with legitimate authority, impose on it from outside the organization. The Chair, by planning <br />Page 1 of 3 <br />45 <br />