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�, <br />Elk s �- <br />River <br />Request for Action <br />To Item Number <br />Ma Tor and CinT Council 4.6 <br />Agenda Section Meeting Date Prepared by <br />Consent A enda NovembeY 20, 2023 Tina rlllard, Cittr C1eYk <br />Item Description Reviewed by <br />Agreement with Sherburne County- for Managing Cal Pormer, Ci r Administrator <br />Voter Account Funds Reviewed by <br />Action Requested <br />Approve, byT motion, an agreement with Sherburne County for managing the VOTER Account funds. <br />Background/Discussion <br />The 2023 Legislature approved funding to assist with the cost of election administration by establishing the Voting <br />Operations, TechnologyT, and Election Resource (VOTER) Account `vith $1.25 million allocated per yTear for <br />expenses Yelated to elections. Counties must distribute funds to cities by DecembeY 31 of each yreaY by either an <br />agreed distribution or byT the follo`ving distribution: <br />■ 50% to countyT <br />■ 25% to all cities/townships <br />■ 25% based on absentee balloting administration responsibilities. <br />Cities receiving the funds must segregate them into a separate election fund account and complete annual reporting. <br />Another option for managing the funds is to leave them with the county to cover some of our election expenses <br />and reporting. The allocation is small and it is not woYth staff time to create the additional account and handle the <br />reporting. The countyT purchases some of our supplies and bills us back for some expenses as ��ell. <br />Financial Impact <br />There is no cost to us in signing this agreement The funds can be used for various election expenses, such as <br />supplies, printing and publication costs, equipment, software, programming, among other items. <br />Mission/Policy/Goal <br />CityT iVlission and Vision <br />Attachments <br />■ Agreement <br />■ Allocation Breakdown <br />The Elk River Vision <br />A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional <br />se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty. <br />rowEREo ar <br />�I'1 ���� <br />Update�l• January 2023 <br />