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�i <br />Elk River --�- <br />Municipal Utilities UTILITIES COMMISSION MEETING <br />TO: <br />FROM: <br />ERMU Commission <br />Megan Zachman — HR Generalist <br />MEETING DATE: <br />AGENDA ITEM NUMBER: <br />June 13, 2023 <br />4.2 <br />SUBJECT: <br />Employee Handbook Annual Updates <br />ACTION REQUESTED: <br />Adopt the revised ERMU Employee Handbook <br />BACKGROUND: <br />Annually, staff and legal counsel review the existing personnel policies incorporated into the <br />ERMU Employee Handbook for compliance with changing labor laws. The Wage and Benefits <br />Committee may recommend the Commission adopt employee benefit changes. Staff may <br />recommend operational changes that affect the personnel policy be adopted by the <br />Commission for incorporation into the handbook. <br />DISCUSSION: <br />Minimal changes were made to the Employee Handbook for 2023. The items listed below have <br />been added and/or updated in the handbook since its last revision in June 2022. <br />• Revise Date in footer & on cover page. <br />• Revise Table of Contents and page numbers. <br />• Revise Section 13 - Commitment to a Drug and Alcohol -Free Workplace, related to <br />adult -use cannabis legalization. <br />• Revise Section 30 - On -Call, to update residency rule for on -call workers to include <br />commute time. <br />• Revise Section 33 - Lead Pay Differential, to update lineworker position title and add <br />water operator as a qualifying position. <br />• Revise Section 34 - Longevity Pay, to update when the bonus is paid out. <br />• Revise Section 43 - Paid Holidays, to add Juneteenth Day. <br />• Revise Section 44 - Employee Clothing, to update lineworker position title. <br />• Revise Section 45 - Health Care Savings Plan, to add the percentage of paid sick leave <br />conversion to HCSP at time of retirement. Note, this item was accidentally missed in the <br />updated handbook received by legal counsel. It will, however, be added to the final <br />handbook distributed to employees. <br />• Revise Section 47 - Health Insurance Coverage, to reflect cost increase. <br />• Add Section 51 - Short Term Disability, to reflect the new employee benefit. The <br />addition of this section renumbers the subsequent sections of the handbook. <br />Attached is a revised ERMU Employee Handbook, reflecting the proposed changes. <br />Page 1 of 2 <br />71 <br />