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�, <br />Elk s �- <br />River <br />Request for Action <br />To Item Number <br />Ma Tor and CinT Council 8.1 <br />Agenda Section Meeting Date Prepared by <br />GeneYal Business MaYch 20, 2023 Michael HeckeY, RecYeation Mana eY <br />Item Description Reviewed by <br />Organization Business/Large Group Policy Cal Pormer, Ci r Administrator <br />Reviewed by <br />Action Requested <br />Approve, byT motion, the Organization Business/Large Group PolicyT <br />Background/Discussion <br />During the short 2022 splash pad season, staff observed preschool buses or vans bringing groups to Orono Park. <br />RecentlyT we received a fe`v requests from preschools to book a date for the splash pad. This has created capacityT <br />concerns and the need for a policyT to address this. <br />The policy d�aft incorpoYated items from the Cityr of St. Michael's policyr. <br />Our proposed polic�r requires groups such as dayTcares, YMCAs, and schools to make a reservation via the cityT's <br />website. The reservation will require a shelter or pavilion rental and allow access to amenities for a 3-hour block <br />of time with no additional fees. <br />On March 8, the Parks and Recreation Commission unanimously recommended the CityT Council approve this <br />policy. Staff will Ye-evaluate the policy with the Commission at the end of the summeY season. <br />Financial Impact <br />OYganizations and gYoups are required to pay the current Yeservation fees foY pavilion and shelteYs. <br />Mission/Policy/Goal <br />OpportunityT to live, `vork and p1ayT. <br />Attachments <br />■ Organization/Business Large Group PolicyT <br />■ St. iVlichael Town Center Park Organization/Business Large Group PolicyT <br />The Elk River Vision <br />A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional <br />se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty. <br />rowEREo ar <br />�I'1 ���� <br />Update�l• January 2023 <br />