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<br />Request for Action <br /> <br /> <br /> <br /> <br /> <br />To Item Number <br />Mayor and City Council 10.2 <br />Agenda Section Meeting Date Prepared by <br />Work Session January 17, 2023 Seth Calvin, IT Manager <br />Item Description Reviewed by <br />Phone System Upgrade Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Receive information, discuss, and provide staff direction. <br /> <br />Background/Discussion <br />During the IT budget review and CIP discussion, the Council was informed a phone system server is in need of <br />replacement and the telephone system, purchased in 2015, was also nearing its end of life. The replacement server <br />would be sufficient to use in (2025) in which the phone system is scheduled to be replaced. <br /> <br />Further research into the replacement phone system has shown that technology improvements and use of cloud <br />technology could create an opportunity for significant annual savings for telephony services. IT staff took the <br />liberty of getting quotes and specs from eight providers and having staff test three of the providers products and <br />services. <br /> <br />Staff would like the Council to consider advancing the purchase of a new phone system which would both better <br />meet city needs and significantly save money over the next 10 years. <br /> <br />Financial Impact <br />IT capital purchases generally are funded through the Capital Outlay Reserve Fund, which has sufficient funds <br />available. <br /> <br />Mission/Policy/Goal <br />The City of Elk River Mission Statement <br /> Meet changing needs – agile <br /> Responsible for every dollar – good stewards <br /> <br />Attachments <br /> Phone System Cost Comparison <br /> <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br /> <br />service, and community engagement that encourages and inspires prosperity. <br /> Updated: August 2020 <br />