4.6 ERMUSR 12-13-2022 - Laserfiche WebLink

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��i Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Theresa Slominski - General Manager MEETING DATE: AGENDA ITEM NUMBER: December 13, 2022 4.6 SUBJECT: Third Party Attachment to Assets Policy ACTION REQUESTED: Approve proposed ERMU Commission Policy G.414 - Third Party Attachment to Assets BACKGROUND: In 2017, with the increase to a five -member commission from a three -member commission, it was determined to be beneficial to develop and update core governance policy to serve as a guide for the expanded Commission. This process was started in 2016. Previously the policy manual was a combination of management and governance policies, as well as procedures, forms, and specifications. One of the goals of this project was to update the policy documents the Commission is ultimately responsible for and separate out the procedures, forms, and specifications that should fall under the responsibility of management. A consultant, Collaboration Unlimited, was utilized for phase one of this project, to develop the core governance policies. In February 2017, the core governance policies were developed as G.1— G.3 items. In 2017-2019, additional work was done to identify and delegate the appropriate items to management as policy, as G.4 items. DISCUSSION: Section 4 of the Commission Policies, noted a previous policy, ERMU Policy — E6. - Pole Attachment Policy, was to be integrated into ERMU Policy - G.41 Protection of Assets as a new policy. The purpose of this new policy is to identify the circumstances under which ERMU would agree to have attachments on their assets, (whether a pole attachment for cable or phone, or a tower attachment for phone, or a streetlight attachment for a banner, etc.) and still protect and preserve the assets appropriately. ERMU Policy G.414—Third Party Attachment to Assets is attached and intends to cover all the attachments that exist or may exist in the future and states that no attachments are to occur without a signed and executed agreement in place. The specifics of each attachment and their terms are not incorporated in the policy, instead it refers to the appropriate agreements for all the terms. The specific attachments we currently have are identified as 1) Pole Attachments, 2) Water Tower Attachments, and 3) Street Light Attachments. We also have 4) Other Attachments for Page 1 of 2 71