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City of <br />Elk* <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.3 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />March 7, 2022 <br />Ryan Sandhoefner, Engineer 1 <br />Item Description <br />Reviewed by <br />Accept Bids and Award Contract for 2022 Street <br />Justin Femrite, P.E., City Engineer <br />Improvement Project <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, the low bid and authorize the execution of a contract with North Valley, Inc. for the <br />construction of the 2022 Street Improvement Project. <br />Background/Discussion <br />Staff prepared plans and bidding documents for a small mill and overlay and trail maintenance contract that <br />concentrates maintenance on areas that must be completed this season. The project includes resurfacing 1.4 <br />miles of streets and trail micro sealing and overlay. <br />A total of seven bids were received which ranged from $338,381.70 to $420,969.00. A tabulation of the bidding <br />results is attached. The low bid was submitted by North Valley, Inc. <br />The schedule for the project is as follows: <br />■ Open Bids <br />■ Award Contract <br />■ Construction <br />February 22, 2022 <br />March 7, 2022 <br />May 2022 — July 2022 <br />Financial Impact <br />The bid includes costs of approximately $213,000 for work associated with the street rehabilitations and <br />$125,000 for trail improvements. <br />We currently have $300,000 and $200,000 budgeted respectively for street pavement rehabilitation and <br />trail/parking management. <br />Attachments <br />■ Bid Tabulation <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e <br />service, and community engagement that encourages and inspires pi ospei ly INAMIRE1 <br />