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UTILITIES COMMISSION MEETING <br />TO:FROM: <br />ERMU Commission Michelle Canterbury – Executive Administrative Manager <br />MEETING DATE: AGENDA ITEM NUMBER: <br />October 12, 20214.1 <br />SUBJECT: <br />Use and Disposal of Utility Property Policy <br />ACTION REQUESTED: <br />Approve the revised G.4l1Use and Disposal of Utility Property Policy. <br />BACKGROUND: <br />In 2017, the Commission worked with staff and a consulting firm to develop governance <br />policies based on the Carver Model of governance. In 2019, an initiativewas created to develop <br />a migration plan for relevant old policies to become part of the new Commission Policy Manual, <br />confirm delegation of authority to management for old policies that are not governance, and <br />eliminate or remove documents that are not policy. At the October 8, 2019, commission <br />meeting, the commission addressed the personnel section of the old policy manual and <br />approved the move of nine policies to the Commission Policy Manual, one of those being the <br />Use and Disposal of Utility Property Policy. <br /> <br />DISCUSSION: <br />The final step of the policy manual initiative is the review of policies transferred over to the <br />Commission Policy Manual. The review process includes making any necessary updates, <br />formatting, and creating new policies that were identified. Any proposed changes or new <br />policies will be presented to the commission for consideration and approval. <br /> <br />After review of the G.4l1 Use and Disposal of Utility Property Policy that was transferred over to <br />nest under G.4l Protection of Assets, staff is recommending a few revisions. Along with the <br />revisions, staff worked with legal counsel to develop a release of liability and indemnification <br />agreement to be used in most instances where utility property is disposed of. Attached are the <br />redlined proposed changes and a clean copy for better readability. <br /> <br />ATTACHMENTS: <br /> Revised Policy – G.4l1 – Use and Disposal of Utility Property – Redlined <br /> Revised Policy – G.4l1 – Use and Disposal of Utility Property – Clean Copy <br /> Disposal of Utility Property – Release of Liability and Indemnification Agreement <br /> <br /> <br /> <br />______________________________________________________________________________ <br />Page 1 of 1 <br />42 <br />