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Request for Action <br />To <br />Item Number <br />Mayor and Ci T Council <br />8.4 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />General Business <br />I July 19, 2021 <br />Michael Hecker, Parks and Recreation Director <br />Item Description <br />Reviewed by <br />Trott Brook Park Tennis Court and Country <br />Cal Portner, City Administrator <br />Crossing Park Basketball Projects <br />Reviewed by <br />Action Request <br />Approve, by motion, the quote of $112,584.32 from North Valley for general site improvements at Country <br />Crossing and Fresno Parks. <br />Background/Discussion <br />On July 14, 2021, the Parks and Recreation Commission reviewed bids for general site improvements at Country <br />Crossing and Fresno Parks and reconstruction of the Trott Brook Park Tennis Court. <br />The Commission recommends proceeding with the $112,584.32 quote from North Valley, Inc. for construction of <br />a basketball court at Country Crossing Park and removal of the existing court at Fresno Park. <br />The complexities of the Trott Brook Park tennis court project required SRF Consulting Group, Inc. to complete <br />soil borings, surveys, and design work to determine exact quantities of soils, granules and geotextile fabric required <br />to stabilize a new tennis court installation. <br />State law requires at least two quotes for projects over $25,000 unless certain specific situations exist and for <br />formal public bids for projects over $175,000. SRF estimated both projects at than $175,000 each thus only <br />requiring quotes. <br />Requests for Quotes were sent to multiple contractors and two contractors responded with the following: <br />Trott Brook Park Tennis Court <br />North Valley Inc. $261,888.70 <br />New Look Contracting $238,844.00 <br />Country Crossing Park Basketball Court <br />North Valley Inc. $112,584.32 <br />New Look Contracting $126,430.00 <br />The Trott Brook Park quotes exceed $175,000 and must go to competitive bidding. Two weeks are required to <br />advertise bids, taking us into late August for City Council approval. Court construction will take a minimum one <br />month to complete. <br />Based on this timeline, the Commission recommends to not proceed with the tennis court project and to <br />formalize bids later this year for a winter season court removal and a spring 2022 construction. <br />The Elk River Vision P 0 W E e E 0 0 V <br />A welcoming community rvitb revolutionary and spirzted resourcefulness, exceptional NATURE <br />service, and community engagement that encourages and inspires prosperz[ Updated. August 2020 <br />