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______________________________________________________________________________ <br /> <br />Page 1 of 1 <br /> <br /> <br /> <br /> <br /> <br />UTILITIES COMMISSION MEETING <br /> <br />TO: <br />ERMU Commission <br />FROM: <br />Michelle Canterbury – Executive Administrative Manager <br />MEETING DATE: <br />July 13, 2021 <br />AGENDA ITEM NUMBER: <br />5.4 <br />SUBJECT: <br />Utilities Commission Meeting Location <br />ACTION REQUESTED: <br />Discussion and direction on commission meeting location and meeting room setup options. <br /> <br />BACKGROUND: <br />With the lifting of COVID-19 restrictions, including capacity limits and distancing requirements, <br />the decision was made to move back to our regular meeting location beginning with the July 13, <br />2021, meeting. The Commission also expressed their interest in a different room setup to <br />better accommodate all meeting attendees and to improve visibility. <br /> <br />DISCUSSION: <br />Staff explored several options following the request for a different room setup. As the utilities <br />conference room is ERMU’s only conference room and is used for a wide variety of meetings in <br />addition to the monthly commission meeting, careful consideration went into possible options <br />for the space. After trying out several layouts, it became apparent that the size and rectangular <br />shape of our conference room; the positioning of our camera, audio, and visual displays; and <br />the existing table size all pose challenges. <br /> <br />A different room setup will be utilized for the July commission meeting to demonstrate one <br />option to accommodate our meeting space needs. At the time of the meeting staff will facilitate <br />discussion on other setups, the associated challenges, and potential solutions. Alternative <br />meeting room locations will also be discussed. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />112