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<br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br />Request for Action <br /> <br /> <br />To <br />Parks and Recreation Commission <br />Item Number <br />8.1 <br />Agenda Section <br />Discussion <br />Meeting Date <br />October 7, 2020 <br />Prepared by <br />Michael Hecker, Parks and Recreation Director <br />Item Description <br />Parks and Recreation Commission Meeting Format <br />Reviewed by <br />Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Discussion of changing meeting format for the Commission during the pandemic <br /> <br />Background/Discussion <br />The Parks and Recreation Commission has been meeting in a hybrid meeting mode since May after the <br />governor’s orders allowed for in-person meetings. <br /> <br />Despite the age and type of our broadcast equipment, we are able to broadcast commission meetings to <br />cable TV with everyone in full participation. However, visitors, staff, and commissioners in the meeting <br />room cannot hear the discussion from those on the Zoom portion of the meeting. The volume from the <br />Zoom PC needs to be turned down or it creates a feedback loop with the meeting room speakers. <br /> <br />With a closed City Hall, state law requires a means for the public to see/hear the meeting by either being <br />allowed in the Zoom meeting to watch or to have a web stream or cable access. <br /> <br />With public access to City Hall for an open meeting, there is no requirement to stream or broadcast the <br />meeting live. <br /> <br />Due to the challenges of hearing discussions for those in City Hall, would the Commission be interested <br />in foregoing the stream/broadcast to allow the Zoom audio to be audible in the Chambers to improve <br />the meeting flow and participation? <br /> <br />Financial Impact <br />N/A <br /> <br />Attachments <br /> N/A