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City of <br />Qk*l <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />8.4 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />General Business <br />June 15, 2020 <br />Zack Carlton, Planning Manager <br />Item Description <br />Reviewed by <br />Comprehensive Plan Consultant <br />Cal Portner, City Administrator <br />Reviewed by <br />Action Requested <br />1. Select, by motion, Houseal Lavigne to complete the 2020 Comprehensive Plan Update. <br />2. Nominate two Councilmembers ( ) ( ) to serve on the <br />Comprehensive Plan Advisory Committee (CPAC). <br />Background/Discussion <br />The 2020 CIP and budget included funding for an update to the city's Comprehensive Plan. The goal of the <br />update is to address anticipated changes resulting from the improvements to Highway 169, shifting visions <br />for the FAST area, additional focus on the city's transportation and urban service area plans, and create a <br />vision for Elk River's continued growth and development. Submitted proposals were also reviewed closely <br />for their community outreach and public participation processes. <br />The city received seven qualified proposals ranging in cost from $165,637 to $200,000, all at or below the <br />$200,000 budgeted. <br />Four staff members and the Planning Commission Chair reviewed the proposals and unanimously selected <br />Houseal Lavigne as the first choice due to their clear focus on public input and feedback up -front and <br />throughout the project. The proposal is detailed and outlines their process throughout the project. Houseal <br />Lavigne was the highest bidder at $200,000, but staff felt their project initiation and public participation <br />components most closely aligned with the city's goals. <br />The consultant has received numerous awards from around the country for their planning work and staff <br />believes their wide-ranging perspectives will create a renewed and adaptable plan to guide Elk River for <br />many years. <br />After the internal review, staff contacted local municipalities who had utilized Houseal Lavigne for their <br />recent Comprehensive Plan updates. They were very happy with their selection and mentioned the <br />consultant's experiences in other states and regions as a big plus during their plan updates. <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e <br />service, and community engagement that encourages and inspires pi ospei ly INAWRE1 <br />