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<br /> <br />Request for Action <br /> <br /> <br /> <br /> <br />To Item Number <br />Mayor and City Council 8.2 <br />Agenda Section Meeting Date Prepared by <br />General Business May 18, 2020 Justin Femrite, P.E., Public Works Director <br />Item Description Reviewed by <br />Engineering Division Transition Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Approve, by motion, contracting with Bolton & Menk, Inc. for engineering services detailed below. <br /> <br />Background/Discussion <br />With the sudden departure of the assistant city engineer, we have immediate project responsibilities that need <br />to be met. We have reassigned some duties to current staff and evaluated a long-term divisional structure that <br />will allow for better continuity of operations if a staff member leaves while providing continual opportunities <br />for staff development and advancement. <br /> <br />As we transition to a modified divisional structure over the next couple of years, we are seeking approval to <br />bridge some of our short- and near-term project management and project development needs through a <br />contract for services rather than replacing the position. We anticipate the consulting services terminating as the <br />projects are complete. <br /> <br />We solicited proposals from three firms that have completed work for us in the past who we believe could <br />perform the work. We requested a single project manager to serve as an extension of city staff in the direct <br />management and development of the following projects: 2021 Street Improvements, 169 Redefine Frontage <br />and Backage Road Improvements, 169 Redefine Utility Relocations; and the Active Elk River Trail <br />Improvements. In addition, the consultants were asked to include some basic project management services on <br />the TH 10 /Lake Orono Trail project and attend our weekly engineering scheduling meeting. <br /> <br />From the three proposals, we recommend entering into a service contract with Bolton & Menk, Inc. based on <br />their qualifications, work history on city projects, and their estimated fees. Additionally, their project manager <br />lives in Elk River, giving him access to respond to questions and/or review concerns very quickly. <br /> <br />Financial Impact <br />The change to hiring the consultant project manager vs rehiring of the assistant city engineer is budget <br />neutral. It was our goal while considering a modified division structure to be budget neutral. <br /> <br />Attachments <br /> Bolton & Menk Proposal <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br />