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City of <br />Qk*' <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.6 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />May 18, 2020 <br />Ryan Sandhoefner, Engineering Technician II <br />Item Description <br />Reviewed by <br />Accept Bids and Award Contract for 2020 Street <br />Justin Femrite, P.E., City Engineer <br />Improvement Project <br />Reviewed by <br />Action Requested <br />Approve, by motion, the low bid and authorize the execution of a contract with North Valley, Inc. for the <br />construction of the 2020 Street Improvement Project. <br />Background/Discussion <br />Staff prepared plans and bidding documents for a small mill and overlay contract concentrating <br />maintenance on areas that must be completed this season. The project includes resurfacing the entire <br />street system in the Ridges of Rice Lake development, the entrance to the Windsor Park Addition on <br />2121' Avenue, and the roadway to the compost site along with the adjacent parking area (serving the north <br />side of Oak Knoll). <br />Three bids were received which ranged from $422,452.22 to $511,909.29. The low bid was submitted by <br />North Valley, Inc. The schedule for the project is as follows: <br />■ Open Bids <br />■ Award Contract <br />■ Construction <br />May 11, 2020 <br />May 18, 2020 <br />June 2020 — July 2020 <br />Financial Impact <br />The bid includes costs of approximately $364,500 for work associated with the street rehabilitations and <br />$58,000 for the parking area. We carry $200,000 annually to support these smaller projects. We did not use <br />any of that budgeted amount in 2019 anticipating a larger project in 2020, thus a $364,500 amount is <br />supported with the fund. The 2019 pavement management project was delivered under budget and allows <br />us to consider the adjacent parking area piece as part of the same contract without pushing off any <br />anticipated street rehabilitation projects included in the CIP. <br />Attachments <br />■ Bid Tabulation <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e <br />service, and community engagement that encourages and inspires pi ospei l_ y INAMIRE1 <br />