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UTILITIES COMMISSION MEETING <br />TO: FROM: <br />ERMU Commission Michelle Canterbury Executive Administrative Manager <br />MEETING DATE: AGENDA ITEM NUMBER: <br />April 14, 2020 6.1f <br />SUBJECT: <br />Staff Update <br />ACTION REQUESTED: <br />None <br /> <br />DISCUSSION: <br />Per the Governance Policy G.3e DĻƓĻƩğƌ ağƓğŭĻƩ tĻƩŅƚƩƒğƓĭĻ tƌğƓƓźƓŭ ğƓķ 9ǝğƌǒğƷźƚƓ <br />and consistent with Governance Policy G.3d aƚƓźƷƚƩźƓŭ tĻƩŅƚƩƒğƓĭĻ ƚŅ ƷŷĻ DĻƓĻƩğƌ <br />ağƓğŭĻƩ, the Commission conducts a formal evaluation of the General Manager during <br />the second quarter of each fiscal year. As this evaluation is typically done at a closed <br />meeting, it presents a challenge due to the method of which were conducting our <br />commission meetings as a result of the Governors executive orders regarding the <br />pandemic. Staff recommends postponing the General Managers evaluation until a <br />secure method to conduct the closed meeting can be determined, or until its feasible to <br />conduct in person meetings again. <br /> <br />A great deal of time has gone into our communications efforts as a result of COVID-19. <br />Additional customer, employee, and commission communications have been <br />implemented. Social media posts have changed direction and are now focused around <br />the measures we have implemented to help keep our employees and community safe, <br />while continuing to provide safe and reliable utility services. <br /> <br />Staff has been working to get everything in place for the April 14 commission meeting <br />that will be conducted exclusively by telephone or other electronic means. Special <br />meeting notices and provisions will need to be made to offer the public a way to <br />monitor the meeting and provide public comment. Testing and training on how to use <br />the teleconferencing software has also been a focus for the administration and <br />communications department. <br /> <br />Information on the 2020 Water Conservation Rebates, and the Electric Vehicle Charging <br />Program and Electric Vehicle Charger Rebate will be going out to customers with the <br />April bills. Attached are copies of the two bill inserts. <br /> <br />The ERMU website overhaul initiative continues to progress as planned. We are <br />currently in stage 2 of the web development process which is the design stage. Staff <br />______________________________________________________________________________ <br />Page 1 of 2 <br />205 <br />