4.2 ERMUSR 08-13-2019 - Laserfiche WebLink

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Elk River Municipal Util'ties UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Troy Adams, P. E. —General Manager MEETING DATE: AGENDA ITEM NUMBER: August 13, 2019 4.2 SUBJECT: Policy Manual Initiative Implementation Overview ACTION REQUESTED: None BACKGROUND: In 2017, the commission worked with staff and a consulting firm to develop governance polices based on the Carver Model governance style. The previous polices were left in place redundant with the new policies. An initiative was created to develop a migration plan for relevant old policies to become part of the new policy manual, confirm delegation of authority to management for old policies that are not governance, and to eliminate or remove documents that are not policy. DISCUSSION: Now that staff and the commission have had a full calendar year of operations and governance under the new commission policies, staff has reviewed the old policies. And, a plan has been developed to systematically work through the old policies. The big picture plan is to: • Split into two policy books: commission and management. The intent is to separate things that are clearly operational/procedural from things that are clearly policy/governance. The items that are blended would need to be rewritten to separate between commission and management. • Work with legal counsel; bring back to commission for action. • The goal is to complete this process by early 2020. Staff would bring back multiple items for commission action every month until the initiative is complete. A color coded overview of the implementation plan is attached. ATTACHMENT: • Commission Policy Manual and Management Policy Manual Implementation Overview Page 1 of 1 67