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Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> ERMU Commission Troy Adams, P.E. —General Manager <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> July 9, 2019 4.2 <br /> SUBJECT: <br /> Annual Strategic Plan Review <br /> ACTION REQUESTED: <br /> Consensus on high level strategic themes and annual business plan budgeting/rates direction. <br /> BACKGROUND <br /> In August 2017, the commission adopted a comprehensive manual of governance policies <br /> based on the Carver Model of governance. Included in those governance policies is Governance <br /> Policy G.2c Agenda Planning. This policy notes that in the first quarter "The Commission and <br /> Management will review ERMU's current Strategic Plan along with the results of the Annual <br /> Business Plan for the preceding fiscal year."This annual review was confirmed and scheduled <br /> through the Commission's adoption of the 2019 Governance Agenda, which is included in the <br /> monthly commission meeting materials, and which is available to the public. This annual review <br /> was conducted during the February commission meeting. Feedback from the commission was <br /> noted by staff. <br /> Per the Governance Policy G4.c Strategic and Business Planning and consistent with Policy G.2c <br /> Agenda Planning and with the 2019 Governance Agenda adopted by the commission in 2018, <br /> the commission and management begin their annual update of the strategic plan and financial <br /> plan for the succeeding five-year period during the July regular commission meeting. <br /> The strategic plan shall provide " strategic direction for a period of not less than five (5) future <br /> fiscal years in terms of high-level elements such as vision, core purpose, core values, mission, <br /> key result areas and broadly stated strategic objectives that are intended to achieve the <br /> organizational outcomes contained in the commission's Authority and Purpose Policies." <br /> Included in the commission's Authority and Purpose Policies are the bylaws, organizational core <br /> purpose, mission, vision, values, fundamentals, and planning themes. These policies are <br /> summarized on the attached mission, vision, fundamentals, values, and planning themes <br /> document. <br /> DISCUSSION: <br /> The purpose for the Strategic Plan is to establish long term direction and goals for an <br /> organization and develop the plan to get there. A good strategic planning process incorporates <br /> assessing risks and developing contingency plans based on risk mitigation in the journey toward <br /> the long term direction and goals. <br /> Page 1 of 6 <br /> 63 <br />