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Special Meeting of the Elk River Parks and <br />Recreation Commission <br />Held at the Elk River City Hall <br />Wednesday, May 15, 2019 <br /> <br />Members Present: Chair Anderson, Commission members, Loidolt, Niziolek, Rathbun, and <br />Williams <br /> <br />Members Absent: Commissioners Holmgren and Soltvedt <br /> <br />Council Liaison: Ms. Wagner <br /> <br />Staff Present: Parks and Recreation Director, Michael Hecker, Recreation Manager, Steve <br />Benoit, and Recreation Coordinator, Tonya Love <br /> <br />1. Call Meeting to Order <br /> <br />Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation <br />Commission was called to order at 6:30 p.m. by Chair Anderson. <br /> <br />2. Discuss Rivers Edge Commons Park Rental Policy <br /> <br /> Mr. Benoit shared the current Outdoor Facility Use Policy. Sharing the policy and fee <br />structure that were developed in 2007, and what allowable uses are; city operated events and <br />private weddings. <br /> <br /> Mr. Benoit shared that there have been requests from bands to use the park for their own <br />concerts. <br /> <br /> City staff discussed the use of the park with the Rivers Edge Downtown business group and <br />the consensus of the group was to continue with city operated events and private weddings. <br /> <br /> Staff recommends that the fee remain the same or increase slightly to $200 for two hours and <br />$50/hour additional and keeping city operated events and private weddings, noting the Elk <br />River American Legion was using the park this year for their Memorial Day event. <br /> <br /> Commission discussed process of allowing outside special events and that city could sponsor <br />an event, for instance the American Legion event this year. The city has a special event <br />process for outside organizations to follow and commission agreed to refer future requests to <br />that process. <br /> <br />3. Discuss Field Allocation Policy <br /> <br />Mr. Benoit shared his Field Usage Fee presentation. Sharing the two group rates discussed at <br />last the meeting and how much revenue those rates could potentially bring in for each group <br /> <br />Discussed residency requirement, sharing that staff researched the high school residency rate