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Request for Action <br /> <br /> <br />To Item Number <br />Economic Development Authority 7.1 <br />Agenda Section Meeting Date Prepared by <br />General Business March 18, 2019 Amanda Othoudt, EDD <br />Item Description Reviewed by <br />EDA Bylaw Amendments Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Approve, by motion, a resolution to amend the EDA Bylaws. <br /> <br />Background/Discussion <br />At their January 22, 2019, meeting the EDA directed staff to have the attorney prepare staff-suggested <br />amendments to their bylaws for review at their February 19 meeting. At that meeting, the commission <br />agreed to the following attorney recommended changes. <br />1. Minor capitalization and wording changes throughout bylaws. <br />2. Changes to 2.5(03) and 2.6(03) relating to order of business for annual meeting and regular meetings. <br />3. Addition of 2.8, relating to the attendance policy <br />4. Changes to 3.1 relating to officers. <br />5. Deletion of 3.5(02) relating to services. <br />6. Changes to 4.4(03) and 4.5(03) relating to execution of checks. <br />7. Addition of 4.7 relating to ongoing duties of the Authority. <br />8. Addition of 4.8 relating to the official newspaper of the Authority. <br /> <br />At the February 19 meeting, staff discussed the duties of the assistant treasurer and the secretary are typically <br />delegated to a staff person rather than undertaken by commissioners. Currently, the executive director is <br />undertaking those roles rather than the appointed commissioners. The attorney recommended changing the <br />language in the bylaws delegating the city’s economic development director as the executive director of the <br />EDA and appointing the executive director as the assistant treasurer and the secretary. <br /> <br />In addition, the attorney suggested that is appropriate for the executive director to undertake the role of <br />assistant treasurer in order to continue to sign checks in accordance with Minnesota Statutes, Section <br />469.096 which requires checks to be signed by the treasurer and another officer, which has historically been <br />the president of the EDA. <br /> <br />At their annual meeting in January, the EDA appointed officers for 2019. If the Board of Commissioners <br />agrees to appoint the executive director as secretary and assistant treasurer, the current secretary and <br />assistant treasurer would need to withdraw after approval of the amended bylaws. The EDA should then <br />appoint the executive director to both roles. <br /> <br /> <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br />