4.5. SR 03-18-2019 - Laserfiche WebLink

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Eclty1� ,.,�� Request for Action River To Item Number Mayor And Council 4.5 Agenda Section Meeting Date Prepared by Consent March 18, 2019 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Pinewood Management Agreement Cal Portner, City Administrator Reviewed by Lori Ziemer, Finance Director Action Requested Approve,by motion, the Pinewood Management Agreement Background/Discussion City Council reviewed the Pinewood Management Agreement at a work session on February 4, 2019, and provided direction to staff. As requested by City Council, staff met with Chris Singer to review draft language for a new three year agreement. Chris shared this draft agreement with his Board The Agreement was reviewed by Attorney Roger Knutson. Some of the highlights in the new agreement include the following: ■ Pay the city$1 each year to operate Pinewood for three years through 2022. ■ The city shall provide the operator a onetime sum of$10,000 for startup costs for only the first year of operations. The $10,000 will be paid back to the city by December 1, 2019. ■ While the city is not requesting operating statements to be regularly furnished, the operator shall make a presentation to City Council on an annual review by February of every year. ■ The operator shall be financially responsible for all equipment maintenance and repairs. If the Operator decides to use the city for any repairs, they will be charged for such services. ■ Any capital improvements and equipment replacement will be agreed upon by the city and the operator and shall be the responsibility of the city. ■ The operator shall set the fees for use of Pinewood. Financial Impact N/A Attachments ■ Pinewood Golf Management Agreement The Elk River Vision A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By service, and community engagement that encourages and inspires prosperity INAWRE1