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N:\Departments\Parks and Recreation\Commission\Packets\2019\03-13-19 PRC Packet\9 Director's Report 3-13- <br />19.docx <br />Item: 9 <br />Memorandum <br /> <br /> <br /> <br /> <br /> <br />To: Parks and Recreation Commission <br /> <br />From: Michael Hecker, Parks and Recreation Director <br /> <br />Date: March 13, 2019 <br /> <br />Subject: Director’s Report <br />_______________________________________________________________________ <br /> <br />This report is a monthly highlight of department activities related to collaborations, strategic <br />planning, staff changes/developments, and park operations. <br /> <br />Commission Agenda Approval <br />Our staff prepares agenda packets nearly five days prior to meetings so Commissioners have time to <br />read and prepare for each meeting. Preperation before meetings should allow Commissioners time <br />to properly prepare and avoid adding items to an agenda after an agenda is already considered. <br /> <br />City Commissions and Authorities operate under Robert’s Rules of Order. A review was completed <br />of the February 13 meeting when an agenda action item was added midway through the meeting. Per <br />our operating rules, Robert’s Rules of Order, the action item stands because it was unamiously <br />approved by the Commission. If it was less than a 2/3 majority, it would have failed. Items added to <br />an agenda after an agenda is approved must pass by a 2/3 majority for approval. We expect all <br />Commissioners be considerate of the public process, fellow commissioners, and staff by properly <br />preparing for meetings. <br /> <br />Woodland Trails Regional Park Grant Committee <br />The next Woodland Trails Regional Park Grant Committee meeting is scheduled for Wednesday <br />March 13 at 5:00 p.m. The next steps are for the committee are to develop a more refnined design <br />determing materials and to review the methods of construction for the site. <br /> <br />