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Request for Action <br />To <br />Item Number <br />Mayor and Council <br />4.12 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />March 4, 2019 <br />Tim Sevcik, Street and Park Superintendent <br />Item Description <br />Reviewed by <br />Vehicle Replacement, Unit 238 <br />Justin Femrite, Public Works Director <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, ahead of schedule replacement of Streets Division truck 238, at 2007 Ford F-550 <br />pickup with landscape box and snow plow. <br />Background/Discussion <br />Street Division truck 238, a 2007 Ford F-550 is currently scheduled for replacement in 2023 in <br />accordance with the Capital Replacement Plan adopted by Council on December 3, 2018. <br />In 2018 the Fleet Committee reviewed the cities equipment assets and developed the 5 year capital <br />replacement schedule. At the time Unit 238 scored 13 points and was recommended for replacement in <br />2023. Since the completion of the fleet replacement plan by the Fleet Committee in August, 2018, Unit <br />238 has required multiple repairs resulting in costs exceeding $9,000. Most recently this unit required the <br />replacement of the transmission and currently has an issue with the engines turbo system. Current <br />maintenance costs for this truck now exceed $18,000 since its purchase in 2007. <br />As a result of these increasing maintenance costs, this unit was re-evaluated and now scores 15 points <br />triggering the requirement for replacement. Based on documented issues with this particular Ford <br />engine, staff recommends replacing this unit. <br />The new truck will be a 2019 F550 cab and chassis with a Towmaster landscape box and plow <br />equipment. The total cost for the purchase of the F550 cab and chassis is $39,661.10 and $24,450.00 for <br />the landscape box and plow equipment for a total state contract price of $64,111.10. <br />Financial Impact <br />The total cost of the truck with landscape box and snow plowing equipment is $64,111.10. This truck is <br />currently scheduled for replacement in 2023 and is not budgeted for 2019. The estimated ending cash <br />balance for the Equipment Replacement Fund for 2019 is $368,215; with the replacement of this truck <br />the adjusted balance is $304,104. <br />Attachments <br />Ford Cab and Chassis Quote <br />Towmaster Quote <br />Equipment Replacement Fund Balance Sheet <br />The Elk River Vision <br />A PehoMing community Pitb revolutionary and spirited resourcefulness, exceptional P,` 01 W E H E 8 6 T <br />service, and community engagement that encourages and inspires prosperity INAWRE1 <br />