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Elk River'4. <br />Municipal Utilities <br />UTILITIES COMMISSION MEETING <br />TO: <br />FROM: <br />Elk River Municipal Utilities Commission <br />Theresa Slominski — Finance and Office <br />John Dietz, Chair <br />Manager <br />Allan Nadeau, Vice -Chair <br />Daryl Thompson, Trustee <br />MEETING DATE: <br />AGENDA ITEM NUMBER: <br />May 10, 2016 <br />5.1 <br />SUBJECT: <br />2016 First Quarter Delinquent Items <br />BACKGROUND: <br />First quarter delinquent items are presented for your review. We have previously reported on <br />four different categories of delinquents as follows: <br />• Assessments are delays in collecting the money owed and is assessed to the property <br />taxes in the fall. Please note this number will only be presented in the 4`h quarter. <br />• Collections amounts are those we send to the collection agency to try and collect after <br />we have exhausted all our internal collection efforts. We receive 70% of amounts <br />collected after the agency receives their split. <br />• Revenue Recapture (RR) is the program through the state where funds are collected <br />from individuals' tax refunds and remitted to us, with the balance (if any) remitted to <br />the individual. It presents an opportunity to collect funds rather than splitting with a <br />collection agency or having to write them off completely. <br />• Write Offs are amounts removed from the books with no further collection efforts <br />being extended. <br />DISCUSSION: <br />The attached report shows those dollars submitted to the collection agency (A), those submitted <br />to both the collection agency and revenue recapture (B), and those submitted to revenue <br />recapture (R). <br />I also have for review the color -coded recap comparisons with last year, identifying the <br />categories and the running totals. There are no amounts listed for assessments as the process for <br />assessments culminates in the last quarter from information previously submitted to other <br />collection services and if not collected, removed and assessed. Currently, all services — so even <br />those assessable services of sewer, water, and trash — are submitted with the amounts at RR in <br />IM <br />Reliable _Pbic <br />Power Provider <br />Page 1 of 2 <br />123 <br />P I I I R E I II <br />NATURE <br />P oWEREn To SERVE <br />