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<br />Request for Action <br /> <br /> <br />To Item Number <br />Housing and Redevelopment Authority 5.5 <br />Agenda Section Meeting Date Prepared by <br />Consent February 4, 2019 Amanda Othoudt, EDD <br />Item Description Reviewed by <br />Attendance Policy Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Review the attendance policy and guidelines for commission members. <br /> <br />Background/Discussion <br />On August 6, 2018, the City Council approved changes to the Board & Commission Handbook, regarding <br />member attendance. Attendance is very important and much needed in order to have good feedback and <br />decisions from a cross section of the community. Non-attendance can cause quorum issues and work delays. <br /> <br />The Attendance Policy reads as follows: <br />A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council <br />expectations. Because attendance is important, the City Council has adopted the following attendance policy: <br /> <br />Members shall be automatically removed for lack of attendance. Lack of attendance is defined as: <br /> <br />Regularly scheduled monthly commissions – missing three (3) regularly scheduled meetings during a calendar year. <br /> <br />All other commissions – missing two (2) regularly scheduled meetings during a calendar year. <br /> <br />Participation for less than three-fourths of a meeting shall be the same as a failure to attend a meeting. Members removed <br />pursuant to this paragraph shall not continue to serve on the board and such removal shall create a vacancy. A member may <br />appeal the termination by requesting a hearing before the City Council within 10 days of notice of termination. <br /> <br />A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The Office of <br />the City Clerk shall forward the attendance record to the City Council at the end of each June and December for the Council <br />review. Commission members shall notify the staff liaison of planned absences 72 hours prior to the meeting missed. <br /> <br />Financial Impact <br />N/A <br /> <br />Attachments <br /> Board and Commissions Calendar 2019 <br /> <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br />