5.4 ERMUSR 11-13-2018 - Laserfiche WebLink

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ElkRiv Munici X S UTILITIES COMMISSION MEETING TO: FROM: ERMLJ Commission Theresa Slominski - Finance & Office Manager MEETING DATE: AGENDA ITEM NUMBER: November 13, 2018 5.4 SUBJECT: 2018 Third Quarter Delinquent Items ACTION REQUESTED: Approve the 2018 third quarter delinquent items BACKGROUND: Third quarter delinquent items are presented for your review. We have previously reported on four different categories of delinquents as follows: • Assessments are delays in collecting the money owed and is assessed to the property taxes in the fall. Please note this number will only be presented in the 4h quarter. • Collections amounts are those we send to the collection agency to try and collect after we have exhausted all our internal collection efforts. We receive 70% of amounts collected after the agency receives their split. • Revenue Recapture (RR) is the program through the state where funds are collected from individuals' tax refunds and remitted to us, with the balance (if any) remitted to the individual. It presents an opportunity to collect funds rather than splitting with a collection agency or having to write them off completely. There is a six year limit for keeping items on RR and if uncollected at this time, amounts are removed and written off. • Write Offs are amounts removed from the books with no further collection efforts being extended. The attached report listing shows those dollars submitted to the collection agency (A), those submitted to both the collection agency and revenue recapture (13), and those submitted to revenue recapture (R). I also have for review the color -coded recap comparisons with last year, identifying the categories and the running totals. There are no amounts listed for assessments as the process for assessments culminates in the last quarter from information previously submitted to other collection services and if Dot collected, removed and assessed. Currently, all services — so even those assessable services of sewer, water, and trash — are submitted with the amounts at RR in the hopes that they will be collected. Items not collected by assessment time are removed from RR and assessed instead. The third quarter totals are $6,233.11. To break these totals down by provider, it is $5,570.71 for Electric, $657.99 for Franchise Fees, and $4.41 for Storm Water. Page 1 of 2 Vt.]