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Elk River 2 <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> ERMU Commission Theresa Slominski—Finance & Office Manager <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> May 8,2018 6.1b <br /> SUBJECT: <br /> Staff Update <br /> ACTION REQUESTED: <br /> None <br /> DISCUSSION: <br /> • With the expiration of the Cold Weather Rule protections on April 15th, we have started <br /> conducting weekly shut-offs. With each cycle we are able to do a maximum 24-28 shut- <br /> offs (if warranted), for a maximum total of 112 in a complete month;whereas last year <br /> we did approximately 60 over a span of two days in a complete month. Last year we had <br /> 65 shut-offs on April 18. This year Cycle 4 was April 18th with 13 shut-offs, Cycle 1 was <br /> April 25th with 28 shut-offs, Cycle 2 was May 2nd with 16 shut-offs, and Cycle 3 will be <br /> completed next week on May 9th. With the billing cycle implementation, handling shut- <br /> offs is a much smoother, efficient process for all departments. <br /> • A special thank you and recognition to the police department for providing a vehicle at <br /> our front door on a weekly basis for each day of shut-offs in the four cycles. We <br /> recognize it is asking more of them from just one day a month in previous years, and we <br /> sincerely appreciate it! <br /> • Our property and casualty insurance renewal is in full swing. It renews July 1, 2018 and <br /> is effective through June 30, 2019. It has been an online renewal process for the past few <br /> years and it is much easier and more efficient this way. <br /> • Our software provider,NISC,has reached out to us with their latest update on <br /> implementing full fund accounting within the accounting module. Last year they <br /> committed to us to have implementation in the fall of 2018. Since then, Work Orders and <br /> Assets have been moved out to November 2018. Recently, we were told the payroll <br /> piece will be the last to roll out, as it is the most complex, and is now slated for the end of <br /> this year as well, not this fall. They would like to come onsite around the end of July and <br /> do a"one-off'update, essentially implementing the payroll update sooner only on our <br /> company, and provide setup and training assistance. We would be able to beta test the <br /> software and provide feedback as well. This is a great opportunity and we are excited <br /> they are willing to partner with us in this capacity. <br /> Page 1 of 1 <br /> 84 <br />