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<br />Request for Action <br /> <br /> <br />To Item Number <br />Mayor and City Council 4.5 <br />Agenda Section Meeting Date Prepared by <br />Consent May 7, 2018 Gary Lore, Building Maintenance Supervisor <br />Item Description Reviewed by <br />Proposal for Custodial Cleaning Services Lori Ziemer, Finance Director <br />Reviewed by <br />Cal Portner, City Administrator <br /> <br />Action Requested <br />Approve, by motion, the three-year custodial cleaning services proposal in the amount of $240,048 from <br />Perfection Plus for city building cleaning services. <br /> <br />Background/Discussion <br />Our current cleaning contract with Perfection Plus includes the Library, Activity Center, Lions Park <br />Center, and Trott Brook Barn, and is set to terminate on June 1, 2018. Also included in the cleaning <br />contract and RFP is ERMU’s field office facility. <br /> <br />Staff posted the RFP on the city website and contacted several companies that had expressed interest in <br />the past. In addition, a tour was provided to any vendor interested in proposing on the RFP to ensure the <br />scope of the work was understood. Due to the uncertain future of some of the city facilities at the time of <br />the RFP, the RFP was written to include pricing by facility and proposers were informed of the possibility <br />some of these facilities may be removed from the contract. <br /> <br />Six proposals were received ranging from $155,520 to $1,490,992 over the three-year period. <br /> <br />The Building Maintenance Supervisor, Finance Director, and ERMU Water Deptartment Supervisor met <br />to evaluate the proposals and discuss options regarding custodial services. The Building Maintenance <br />Supervisor conducted reference checks and found the lowest proposer’s references were less than <br />favorable by all references. <br /> <br />Staff recommends accepting the second lowest proposal from Perfection Plus in the amount $240,048 for <br />the three-year contract; the city’s share is $202,320 for the three years. Perfection Plus holds the current <br />cleaning contract and the contract option is still more cost-effective over hiring additional custodial staff. <br /> <br />Financial Impact <br />The 2018 budget includes cleaning services contract in the Library, Activity Center, and Parks and <br />Recreation departments. <br /> <br />Attachments <br /> N/A <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br />