2.0. SR 03-28-2005 Memo - Laserfiche WebLink

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Item 2.0 MEMORANDUM TO: Mayor and City Council FROM: Pat Klaers, City Adrl}if.i1.M. ator fJf;(W~ March 28, 2005 DATE: SUBJECT: 2004 Annual Report Presentation The annual report for all city departments is scheduled for Monday, March 28, 2005 at 6:00 p.m. Most city department heads and some division heads will be in attendance to make presentations on 2004 departmental accomplishments and 2005 goals and activities. The annual report document was distributed to the City Council with the March 14 agenda packet. The approximately 28-minute city video, which highlights 2004 accomplishments, is attached to this memo. The city video will be shown at the beginning of the City Council meeting so that the public watching the meeting live will see what is being discussed when a reference is made to the video. After the video, the presentations from the department heads will take place. The presentations have been divided into five different city functions. A question/answer session with the City Council will follow after each of the five presentations. Timing is always an issue with the annual report meeting. Everyone is in agreement that the annual report should not be broken out into two different meetings but the fact is that there is a great deal of activity going on in the city and numerous topics could generate a lot of discussion. In this regard, a balance is necessary between providing important information to the Council and the public without getting into so much detail that it becomes a "marathon" type meeting. In spite of being very proud of 2004 accomplishments, what the staff really wants is to get City Council feedback on 2005 projects, plans, and goals. The annual report is available on the web site and at City Hall. s: \ Council \Pat\2005\APPresentation.doc