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Minutes of the Sherburne/Wright County Cable Commission <br /> Thursday, April 6, 2017, 1:00 p.m. <br /> Dassel History Center <br /> Present: Chair Tina Allard (Elk River), Commissioners Mert Auger (Buffalo), Tracey Bauman <br /> (Dassel), Phil Kern (Delano), Rachel Leonard (Monticello), Annita Smythe (Cokato), <br /> and Gina Wolbeck (Big Lake). Commissioners Shane Fineran (Watertown), Dan <br /> Madsen (Rockford), and LeeAnn Yager (Maple Lake) were absent. Also present Paula <br /> Baumen from Delano. <br /> Also present: Technology Consultant Bill Bruce, Attorney Bob Vose, and Video Production <br /> Coordinator Mark Davis. <br /> 1. Call to Order-Chair Tina Allard called the meeting to order at 1:00 p.m. <br /> 2. Approval of Minutes—December 1,2016 <br /> Commissioner Auger motioned to approve the December 1, 2016 Sherburne Wright <br /> Cable Commission Meeting Minutes as presented. Seconded by Commissioner <br /> Smythe,unanimous ayes,motion carried. <br /> 3. Treasurer's Report <br /> a. Financial Statements - Mert Auger presented the financial statements as outlined in the <br /> staff report. <br /> Commissioner Wolbeck motioned to accept the April Treasurer's Report as <br /> presented. Seconded by Commissioner Smythe,unanimous ayes,motion carried. <br /> b. Commission Basic Cable Comp Service Update —Auger discussed issues with paying for <br /> Charter bills for the comp basic cable service. <br /> c. Return of Franchise Fees - Auger discussed that the return of Franchise Fees to each <br /> member city would be appropriate at this time. Discussion was held that the last rebate <br /> approved was in September 2016, and that a rebate of the last quarter of 2016 would be <br /> appropriate. <br /> Commissioner Leonard motioned to approve a rebate of all provider's 4th quarter <br /> 2016 franchise fees to each member city. Seconded by Commissioner Wolbeck, <br /> unanimous ayes,motion carried. <br /> 4. Attorney's Report <br /> a. Charter Converter Charges Update —Bob Vose discussed Charter converter box charges <br /> which are linked to the free service at specific sites stipulation in each city's franchise <br /> agreement.Vose discussed how the charges should be disclosed on each city's bills. <br /> b. Charter Franchise Renewal Notice — Vose reviewed the status of the Charter Franchise <br /> renewal. Commissioners discussed the need to keep the process informal and the possible <br /> use of a subcommittee instead of bringing in a consultant. <br /> Commissioner Auger motioned to direct the Commission Attorney to draft a letter <br /> offering negotiation of renewal rather than proceeding with a formal process. <br /> Seconded by Commissioner Kern,unanimous ayes,motion carried. <br />