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<br />Request for Action <br /> <br /> <br />To Item Number <br />Economic Development Authority 3.10 <br />Agenda Section Meeting Date Prepared by <br />Consent Agenda January 16, 2018 Amanda Othoudt, EDD <br />Item Description Reviewed by <br />Attendance Policy Cal Portner, City Administrator <br />Reviewed by <br /> <br /> <br />Action Requested <br />Review the attendance policy and guidelines for commission members. <br /> <br />Background/Discussion <br />At the January 19, 2016, City Council meeting, the Council approved changes to the Board & <br />Commission Handbook, specifically regarding attendance of members. <br /> <br />Member attendance is very important and much needed in order to have good feedback and decisions <br />from a cross section of the community. Non-attendance can cause quorum issues and work delays. <br /> <br />The Attendance Policy will be enacted in 2017 and reads as follows: <br />A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council <br />expectations. Because attendance is important, the City Council has adopted the following attendance policy: <br /> <br />Members shall be automatically removed for lack of attendance. Lack of attendance is defined as: <br />Regularly scheduled monthly commissions missing (3) meetings (including regular and special meetings) scheduled during a <br />calendar year. All other commissions – missing two (2) meetings (including regular and special meetings) scheduled during a <br />calendar year. Participation for less than three-fourths of a meeting shall be the same as a failure to attend a meeting. <br />Members removed pursuant to this paragraph shall not continue to serve on the board and such removal shall create a <br />vacancy. A member may appeal the termination by requesting a hearing before the City Council within 10 days of notice of <br />termination. <br /> <br />A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The <br />Office of the City Clerk shall forward the attendance record to the City Council at the end of each June and December for <br />the Council review. Commission members shall notify the staff liaison of planned absences 72 hours prior to the meeting <br />missed. <br /> <br />Financial Impact <br />N/A <br /> <br />Attachments <br /> N/A <br /> <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br />