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Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> ERMU Commission Theresa Slominski—Finance & Office Manager <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> December 12, 2017 6.1b <br /> SUBJECT: <br /> Staff Update <br /> ACTION REQUESTED: <br /> None <br /> DISCUSSION: <br /> • Letters have been created for the four billing cycles we will be moving to as we <br /> implement multiple billing cycles in January. There are four separate letters, one for each <br /> cycle, that depicts their new billing and due dates, and gives specifics for the first bills to <br /> be received in January. Some cycles will have two weeks in their first bill and some will <br /> have five weeks, so we are letting the customers know what to expect. These letters will <br /> be distributed with the bills sent in the December 20th billing. <br /> • We continue to have good communication with NISC regarding the accounting upgrades <br /> that they are working on for fund accounting. They are working on fixed assets now, or <br /> so it seems from the line of questioning that they are posing. As I mentioned last month, <br /> the latest improvement they passed along with upgrade 2.39 reduced the due to/due from <br /> entries immensely. This month we had approximately 160 entries compared to <br /> approximately 600 entries per month previously. This has been a very welcome change! <br /> • As year-end approaches, the accounting staff has been concentrating on efficiencies. A <br /> significant efficiency was the ability to import the journal entry detail from an excel <br /> spreadsheet and we will be utilizing this for the large recurring monthly entries for <br /> prepaid expenses, bank reconciliation, payroll splits, investment income, etc. <br /> • We implemented barcode scanning for inventory processing in the electric department <br /> earlier this year and have just recently moved to barcode scanning for the water <br /> department. This speeds up the process by eliminating the need for creating <br /> the worksheet to enter from, as well as reducing keying errors and errors from writing <br /> down the incorrect item number. <br /> Page 1 of 1 <br /> 149 <br />