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Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> ERMU Commission Troy Adams, P.E. - General Manager <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> November 14, 2017 4.1 <br /> SUBJECT: <br /> Delegation to Management Policies <br /> ACTION REQUESTED: <br /> Adopt the proposed Delegation to Management Policies. <br /> BACKGROUND: <br /> In 2016 the Commission approved contracting with Collaboration Unlimited to update and <br /> develop core governance policy. The decision to implement and the schedule for completion <br /> were largely based on two factors. First, the existing policy book and by-laws had not been <br /> reviewed or updated on a routine basis. Second, with the March 2017 expansion for the ERMU <br /> Commission from three to five members it was determined to be beneficial to develop and <br /> update core governance policy to serve as a guide for the expanded Commission. <br /> The work was divided into two phases, the first being the core governance policies and the <br /> second addressing the development of delegation to management policies. <br /> DISCUSSION: <br /> Presented for consideration are the remaining Delegation to Management policies that our <br /> consultant John Miner has developed. Staff worked with ERMU's legal counsel to review the <br /> proposed delegation to management policies. The results of that review are reflected in the <br /> following proposed policies: <br /> • G.4i1 Investments <br /> • G.4i2 Financial Reserves <br /> • G.4i3 Debt Issuance and Payment <br /> • G.4i4 Procurement <br /> • G.4j 1 Rates & Charges for Electric Services <br /> • G.4j2 Rates & Charges for Water Services <br /> The completion of this governance policy initiative is a major accomplishment and milestone for <br /> ERMU. The magnitude of this undertaking discourages many from implementing such a <br /> comprehensive governance policy update. The hard work and thought that went into these <br /> governance policies should serve as core governance guidelines that will benefit ERMU long <br /> into the future. <br /> The next steps related to this initiative will be to: <br /> 1. Brand and launch the completed Commission governance policy manual. <br /> Page 1 of 2 <br /> 58 <br />