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City of <br />Elk - <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.7 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />October 2, 2017 <br />Justin Femrite P.E., City Engineer <br />Item Description <br />Reviewed by <br />Change Order No. 2 for the 2017 Street <br />Lori Ziemer, Finance Director <br />Reviewed by <br />Improvement Project <br />Mark Thompson, Street Superintendent <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, Change Order No. 2 for the 2017 Street Improvement Project and requested <br />increase in engineering fees for the project. <br />Background/Discussion <br />Pavement management preventative maintenance techniques have historically included seal coating to <br />further the lifespan of our pavements. In recent years, we have scaled back our seal coating efforts until <br />the industry can more definitively determine the cause of surface delamination problems found <br />throughout the state on roadways that have been seal coated. We are experiencing these delamination <br />issues on Highland Road between Jackson Street and Proctor Road. As such, street and engineering staff <br />has reviewed this segment and we recommend a maintenance effort to include a full surface mill and <br />repaving of this section of roadway. <br />We have reviewed the request for increased engineering fees and find the request to be justified for the <br />work involved. Some project areas did increase in scope from what was detailed in our original RFP as <br />laid out in the attached letter from our consultant. <br />Financial Impact <br />Change Order No. 2 will increase the 2017 Street Improvement contract by $83,206.98 to a total of <br />$3,962,564.20. In addition, this change and scope changes throughout the project have resulted in a <br />requested engineering fee increase of $42,700. If the change and engineering fee increase are approved, <br />the project will still remain below our projected pavement management investment level of $4,680,000 <br />($4,480,000 Improvement Project + $200,000 Preventative Maintenance) as detailed in the Capital <br />Improvement Plan. <br />Attachments <br />Proposed Change Order <br />Requested Engineering Fee Increase <br />The Elk River Vision <br />A avelcoming community avith revolutionary and spirited resourcefulness, exceptional p o w E A E u e r <br />service, and community engagement that encourages and inspires prosperity ,� g /� <br />