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Elk River <br /> Municipal Utilities UTILITIES COMMISSION MEETING <br /> TO: FROM: <br /> ERMU Commission Troy Adams, P.E. - General Manager <br /> MEETING DATE: AGENDA ITEM NUMBER: <br /> June 13, 2017 4.1 <br /> SUBJECT: <br /> Bylaws and Delegation to Management Policies <br /> ACTION REQUESTED: <br /> Adopt the proposed Bylaws and Policies. <br /> BACKGROUND: <br /> In 2016 the Commission approved contracting with Collaboration Unlimited to update and <br /> develop core governance policy. The decision to implement and the schedule for completion <br /> were largely based on two factors. First,the existing policy book and bylaws had not been <br /> reviewed or updated on a routine basis. Second, with the March 2017 expansion for the ERMU <br /> Commission from three to five members it was determined to be beneficial to develop and <br /> update core governance policy to serve as a guide for the expanded Commission. <br /> The work was divided into two phases,the first being the core governance policies and the <br /> second addressing the development of delegation to management policies. On May 9, 2017, the <br /> Commission adopted the Phase 1 core governance polices. <br /> DISCUSSION: <br /> This initiative to update ERMU's polices included updating the existing by-laws. Staff worked <br /> with ERMU's legal counsel to draft updated bylaws. The bylaws were revised with the intent to <br /> simplify and yet be specific about the source and limit of the ERMU Commission's authority. <br /> The proposed revised bylaws are attached. <br /> Also presented for consideration are the first four delegation to management policies that our <br /> consultant John Miner has developed. Staff worked with ERMU's legal counsel to review the <br /> policies, and the results of that review are reflected in the following proposed policies: <br /> • G.4 Corporate Limitations <br /> • G.4a Succession of Leadership <br /> • G.4b Information and Support to the Commission <br /> • G.4c Strategic and Business Planning <br /> With only the first four policies of Phase 2 developed, there are gaps and overlap in policy. <br /> These gaps and overlaps are intended to be resolved as the Commission reviews and considers <br /> policy updates and revisions throughout this project. It is the intention to bring policy back for <br /> consideration at every Commission meeting. The remaining policies to be developed in the <br /> Page 1 of 2 <br /> 49 <br />