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Request for Action <br /> <br /> <br />To Item Number <br />Mayor and City Council 4.5C <br />Agenda Section Meeting Date Prepared by <br />Consent May 15, 2017 Jessica Miller, Executive Secretary/Deputy City <br />Clerk <br />Item Description Reviewed by <br />Special Event Permit – Zylstra Harley-Davidson Tina Allard, City Clerk <br />Reviewed by <br />Cal Portner, City Administrator <br /> <br />Action Requested <br />Approve, by motion, a Special Event Permit for Zylstra Harley Davidson to hold special events in 2017 <br />as shown on Exhibit A, subject to the following conditions: <br />1. The event planner is required to notify surrounding businesses, residents, and organizations. The <br />city will provide a template of the notice that must be distributed and a list of property owners to <br />notify. The event planner shall submit an affidavit showing the notice was distributed. <br />2. Inspection of the outside area shall take place prior to each outside event when there is a tent. <br />Applicant must contact Fire Marshal Cliff Anderson at 763.635.1110 during business hours for an <br />inspection after the tent area has been set up. <br />3. The tent shall be removed within one day of the event and the site returned to its previous <br />condition. <br />4. Event parking shall not obstruct public roadways or render them unsafe for vehicle or pedestrian <br />traffic. <br />5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier <br />to restrict traffic. <br />6. No electrical services shall be across any drive or walking surface. <br />7. All temporary signs shall receive a permit prior to display. <br />8. Alcohol sales/service must comply with all applicable local and state laws. <br /> <br />Background/Discussion <br />Zylstra Harley Davidson has submitted an application to hold special events on numerous dates in 2017. <br /> <br />Exhibit A lists details about each event. All events take place entirely on Zylstra Harley Davidson <br />property and no road closures or additional city services are proposed. <br /> <br />Financial Impact <br />N/A <br /> <br />Attachments <br /> Exhibit A – 2017 special event list (provided by applicant) <br /> <br />Template Updated 4/14 <br />