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Elk Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 4.3 <br /> Agenda Section Meeting Date Prepared by <br /> Consent May 1,2017 Tina Allard,City Clerk <br /> Item Description Reviewed by <br /> Board/Commission Attendance Policy Cal Portner,City Administrator <br /> Reviewed by <br /> Action Requested <br /> Approve,by motion,changes to the board/commission attendance policy as noted below. <br /> Background/Discussion <br /> At a March meeting,Council directed staff to look at adjusting the Commission Attendance Policy so it <br /> will be easier for staff, commissioners,and liaisons to track. <br /> Staff suggests two changes: <br /> 1. Breaking out the commissions who meet monthly from all other commissions. <br /> 2. Change from a rolling 12-month period to a calendar year. <br /> New Policy <br /> Regularly Scheduled Monthly Commissions—Lack of attendance is defined as missing three (3) meetings <br /> (including Regular and Special Meetings) scheduled during a calendar year. <br /> All Other Commissions—Lack of attendance is defined as missing two (2) meetings (including Regular <br /> and Special Meetings) scheduled during a calendar year. <br /> Current Policy <br /> Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure <br /> to attend three (3) meetings or,at least two-thirds of the meetings (including regular and special meetings) <br /> scheduled during a rolling 12-month period. Participation for less than three-fourths of a meeting shall <br /> be the same as a failure to attend a meeting. Members removed pursuant to this paragraph shall not <br /> continue to serve on the board and such removal shall create a vacancy.A member may appeal the <br /> termination by requesting a hearing before the City Council within 10 days of notice of termination. <br /> If the change is approved,an update to all commissions will be provided. Staff would ask for the new <br /> policy to begin May 2,2017, so the calendar year for 2017 would run from May to December. <br /> Financial Impact <br /> NA <br /> Attachments <br /> • None <br /> ail 171 <br /> NATURE <br />