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El .�.� Request for Action <br /> Ricer <br /> To Item Number <br /> Economic Development Authority Beautification Committee 4.2 <br /> Agenda Section Meeting Date Prepared by <br /> General Business March 6,2017 Amanda Othoudt, EDD <br /> Item Description Reviewed by <br /> Attendance Policy Cal Portner, City Administrator <br /> Reviewed by <br /> Action Requested <br /> Review the attendance policy and guidelines for commission members. <br /> Background/Discussion <br /> At the January 19,2016, City Council meeting, the Council approved changes to the Board& <br /> Commission Handbook, specifically regarding attendance of members. <br /> Member attendance is very important and much needed in order to have good feedback and decisions <br /> from a cross section of the community. Non-attendance can cause quorum issues and work delays. <br /> The Attendance Policy will be enacted in 2017 and reads as follows: <br /> A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council <br /> expectations. Because attendance is important, the City Coundl has adopted the following attendance policy: <br /> Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to attend three <br /> (3)meetings or at least two-thirds of the meetings (including regular and special meetings scheduled during a rolling 12- <br /> month period. Participation for less than three fourths of a meeting shall be the same as a failure to attend a meeting. <br /> Members removed pursuant to this paragraph shall not continue to serve on the board and such removal shall create a <br /> vacancy. A member may appeal the termination by requesting a hearing before the City Council within 10 days of notice of <br /> termination. <br /> A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The <br /> Office of the City Clerk shall forward the attendance record to the City Council at the end of each June and December for <br /> the Council review. Commission members shall notift the staff liaison of planned absences 72 hours prior to the meeting <br /> missed. <br /> Financial Impact <br /> N/A <br /> Attachments <br /> ■ N/A <br /> P�awEeEo sr <br /> AV <br />