3.2. SR 02-14-2005 - Laserfiche WebLink

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Item # 3.2. MEMORANDUM TO: Mayor and City Council FROM: Lori Johnson, Finance and Administrative Services Director DATE: February 14, 2005 SUBJECT: Consider Senior Center Office Furniture Purchase Recendy, the Safety Committee worked with the Minnesota Department of Labor and Industry's Workplace Safety Consultation department to conduct an ergonomic evaluation of the City's workspaces. The purpose of the review was to help employees adjust their workspace to fit their individual needs and as a result, to help eliminate current and potential workplace injuries such as carpel tunnel or neck strain. One area of concern identified in the review is the office for the Senior Center staff. Attached is an excerpt from the MNOSHA report addressing the issues in the Senior Center (called Senior Program Director's Office in the report). Currendy two employees share one office and a workspace. The existing furniture is not conducive to this arrangement since it is not adjustable and it cannot be reconfigured to fit the office space better. The solution to alleviate the ergonomic issues is to purchase a separate, easily adjustable workstation for each employee; this furniture will also fit in the room much better making more usable space for more fue draws and for a table that will be used by staff when meeting with seniors. Sue Kostanshek received a proposal from Commerical Environments using the University of Minnesota contract for this furniture at a cost of $5,882.81. This is the same contract and vendor used for the City Hall furniture. Since this purchase is safety related and not budgeted, staff recommends that it be funded with the Insurance Reserve fund. Action Requested Authorize purchase of office furniture totaling $5,882.81 from Commercial Environments for the Senior Center office staff with the purchase funded by the Insurance Reserve fund.