6.5. SR 01-25-1999 - Laserfiche WebLink

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rCI ~'\) ( ); tIl}{ . Item #6.5. MEMORANDUM TO: Mayor & City Council FROM: Lori Johnson, Finance Director DATE: January 25, 1999 SUBJECT: Travel Policy . In 1990 the City Council approved the city's first travel policy. The travel policy provides for expense reimbursement to city employees or officials who are acting as representatives of the city. The travel policy is an important part of the city's internal control system, and it also serves as a guideline to employees, clearly outlining which items will or will not be reimbursed when traveling or incurring expenses on behalf of the city. The proposed revisions to the policy are the first update to the policy since its adoption. The policy is proposed to be updated at this time because the reimbursement amounts have not been increased since 1990 and the need for a more comprehensive and explicit policy. Attached for your review are copies of the original travel policy and the revised policy. The policy is intended to treat employees fairly while protecting the city's interests. The travel policy has functioned well in the past, and there have not been any major issues relating to the policy. The revised policy is much more detailed in the hope that this will eliminate some of the items which may have been unclear in the previous policy. The daily reimbursement amounts have increased very slightly and maximum meal reimbursement amounts have been established. The amounts included in the policy are similar to the reimbursements used by the federal government. Changes to the policy were discussed at a department head meeting so all department heads have had an opportunity for input on proposed changes and have reviewed the revised policy. Action Reauested The City Council is asked to consider the City of Elk River Travel Reimbursement Policy as revised January, 1999. . 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425