5.2 ERMUSR 01-10-2017 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Eric Volk—Water Superintendent John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: January 10, 2017 5.2 SUBJECT: 2017 Vehicle Purchases and Retirements BACKGROUND: Approved in the 2017 budget are three F250 pickup trucks. We are replacing two trucks in the Water Department, and one truck in the Electric Department. DISCUSSION: In May of 2016, Midway Ford was the vendor awarded the contract for State Contract pricing of vehicles. Attached are the quotes from Midway Ford and our local Ford Dealer, Cornerstone Automotive. Vehicle Type Cornerstone Midway Difference F250 with Backup Camera ; $32,298.37 $31,926.07„ $ 372.30.' F250 without Backup Camera $ 31,983.13 $31,562.90 $ 420.23 The evaluation forms for Units 25, 26, and 31 are attached. Units 25 and 26 have accumulated enough points for replacement. At 23 points, Unit 31 has not yet accumulated enough points for replacement;the replacement level is 25 points. In the past year$3,433.21 has been spent on repairs for various issues; receipts are available upon request. The vehicle has also developed additional mechanical issues which cause the pickup to stall. The cost to repair the issue has not yet been investigated. If we were to keep the truck it would also need between$2,500 and$3,500 to repair the rust on the body and the worn out seat. With all of the repairs required, staff is recommending that Unit 31 be replaced as well. On a different note concerning vehicles,we made $29,450 on five vehicles we sent to the auction in December. These vehicles were ones that were replaced in 2016; one dump truck,two F250 pickups, one van, and one Spin Doctor. E I PI ■ ERE ® 11 Page 1 of 2 NATURE Reliable Public Power Provider POWERED T O SERVE 118