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ELK RIVER MUNICIPAL UTILITIES <br /> SPECIAL MEETING OF THE <br /> UTILITIES COMMISSION <br /> HELD AT CRAGUN'S RESORT ON GULL LAKE <br /> August 16,2016 <br /> Members Present: John Dietz,Chair;Al Nadeau,Vice Chair;and Daryl Thompson,Trustee <br /> ERMU Staff Present: Troy Adams,General Manager; <br /> Tom Geiser,Assistant Electric Superintendent <br /> Others Present: John Miner,President of Collaborative Learning, Inc. <br /> 1.0 CALL MEETING TO ORDER <br /> John Dietz called the August 16,2016 meeting to order at 2:15 p.m. <br /> 2.0 GOVERNANCE REVIEW AND DEVELOPMENT <br /> Troy Adams stated that the purpose of the meeting was to review our governance and by-law <br /> project with John Minor of Collaborative Learning,Inc.,and that the opportunity to hold this <br /> special meeting while all of the parties were in attendance at the Minnesota Municipal Utilities <br /> Association Summer Conference was a benefit to all. <br /> John Miner thanked the Commission for having him and stated that he would like for this <br /> kickoff meeting to be a good back and forth dialogue. He shared that it would also be an <br /> opportunity for the Commission to ask questions about the process and provide their input to <br /> move it forward in a timely way. <br /> John Miner began by reviewing the work tasks and proposed time schedule. For Task 3, <br /> Review of Governance Documents,John Miner encouraged the Commissioners who have any <br /> relevant history about the organization in their head,to pull that out to be addressed as part of <br /> the process. Troy Adams shared the example of the bill paying authority. For Task 6,Policy <br /> Guidance Documents,ERMU Foundational Policies,there was discussion on the policies <br /> relating to payment in lieu of taxes(PILOT)and other donations to the City of Elk River.There <br /> was also discussion on the importance of a successful working relationship between ERMU and <br /> the city. <br /> John Minor provided a power point presentation on effective governance structure and <br /> processes.John skimmed over the slides and highlighted the following: <br /> • Purpose of ERMU Governance Review <br /> • Key Ideas <br /> Page 1 <br /> Special Meeting of the Elk River Municipal Utilities Commission <br /> August 16,2016 <br />