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E04y1� ,.,�� Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 4.3A <br /> Agenda Section Meeting Date Prepared by <br /> Consent June 6, 2016 Jessica Miller, Executive Secretary/Deputy City <br /> Clerk <br /> Item Description Reviewed by <br /> Special Event Permit—ERX Motor Park TORC Tina Allard, City Clerk <br /> Race Reviewed by <br /> Cal Portner, City Administrator <br /> Action Requested <br /> Approve,by motion, a special event permit to ERX Motor Park for a TORC race on July 16 — 17, 2016, <br /> subject to the following conditions: <br /> 1. The event planner is required to notify surrounding businesses,residents, and organizations. <br /> The city will provide a template of the notice that must be distributed and a list of the <br /> properties to be notified. The event planner must submit an affidavit that the notice was <br /> distributed. <br /> 2. Event planner must coordinate traffic control and security with the Police Department and <br /> MnDOT. The applicant is required to have five police officers on-site from Noon until 8:00 <br /> p.m., Saturday and Sunday. The applicant is responsible for fees associated with police <br /> personnel on site. <br /> 3. Erosion control measures (silt fence, etc.) shall remain in place during event and until the post- <br /> grading is completed. <br /> 4. Inspection of the outside area will take place prior to each outside event when there is a tent. <br /> Applicant must contact Fire Marshal Cliff Anderson at 763.635.1110 or 763.238.3489 to <br /> schedule an inspection after the tent area has been set up. <br /> 5. No electrical services shall be across any drive or walking surface. <br /> Background/Discussion <br /> ERX is hosting The Off-Road Champions (TORC) race on Saturday,July 16 and Sunday,July 17, 2016. <br /> The event runs from 7:00 a.m. until midnight both days. <br /> Peak attendance for the event is anticipated between Noon and 8:00 p.m. both days. The applicant has <br /> agreed to have five officers on-site during these times. Additional security will be provided by a private <br /> security company hired by the applicant. The security company will provide two security officers and <br /> volunteers will provide additional assistance. <br /> The applicant will have medical staff on-site to tend to non-life threatening injuries. The TORC series will <br /> have an ambulance on-site with medical personnel to assist with more serious injuries. <br /> ERX has agreed to provide additional signage on north Highway 169 south of County Road 33 to notify <br /> traffic when the event is sold out. The additional signage will allow traffic to exit and turn around on <br /> County Road 33 instead of waiting until they've reached the event. <br /> POWERED 6T <br /> Template Updoted 4/14 INAWRE1 <br />