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a. <br />Memorandum <br />ver <br />To: Parks and Recreation Commission <br />From: Michael Hecker, Parks and Recreation Director <br />Date: April 13, 2016 <br />Subject: Director's Report <br />This report is a monthly highlight of department activities related to collaboration, strategic <br />planning, staff changes/ developments, and park operations. <br />William H. Houlton Conservation Area <br />The William H. Houlton Conservation (WHHCA) Area Sneak Peek and Campfire is planned for <br />Sunday, May 1 from 6 — 8 p.m. at the WHHCA. A rain date is planned for May 8. The public can <br />take a tour of the property and hay rides will be provided. This is the first time that the area will be <br />open to the public. <br />Rivers Edge Commons Park Expansion Project <br />On April 4, 2016, City Council approved the expansion of the Rivers Edge Commons Park. Bids <br />were advertised from Februay 19 — March 15, 2016. The city received four bids of which two were <br />above the engineers estimate and two were below. <br />The bids were broken down into a base bid and two alternates. The base bid incudes removing the <br />alley, doubling the seating capacity of the park, enlarging the stage, constructing a new retaining wall <br />and relocating utilities. The approved base bid total project amount is $330,059. This came in at <br />$51,941 below the CIP budget. <br />Two bid alternates were also reviewed by City Council. Alternate 1 is the construction of an upper <br />plaza and west staircase. Alternate 2 is improving the parking lot and park with improved LED <br />lighting. The Alternate 1 total project cost is $87,744. Alternate 2 was rejected by City Coucil. The <br />base bid and both alternates all came in below the engineers estimate. <br />Construction will begin in mid-August following the last concert on August 11. The park, except <br />for the street level plaza, will be closed to the public from August 12 to the end of October. <br />Substantial completion of this project will be November, 2016. Punch list items must be completed <br />by May 2017. <br />�erEAEe er <br />N:\Departments\Parks and Recreation\Commission\Packets\2016\0413-16 PRC Packet\Director's Report 413-16.docx ��TURE <br />