8.3. SR 04-04-2016 - Laserfiche WebLink

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EOty1� ,.,�� Request for Action River To Item Number Mayor and City Council 8.3 Agenda Section Meeting Date Prepared by General Business Aril 4, 2016 Justin Femrite, P.E., City Engineer Item Description Reviewed by Quiet Zone Project Update and Plan Approval Cal Portner, City Administrator Reviewed by Action Requested Approve,by motion, the grade crossing signal system agreement for improvements at Main Street and Jackson Street. Provide direction on supplemental safety measure on CSAR 1. Background/Discussion Attached is a grade crossing signal installation agreement from the BNSF for work associated with the installation of 4-quadrant gate systems at Main Street and Jackson Street. The agreement details initial construction costs of$1,918,562 which would be paid for by the State of Minnesota. Elk River will be responsible for annual maintenance costs of these systems starting the year they are put into operation. The annual maintenance cost is estimated to be $40,029 for the two systems combined. Since the State of Minnesota has covered the cost for installation of a 4-quad gate system at Jackson Street, this has reduced the initial estimate for costs related to establishing a quiet zone from $1,350,000, back to the original estimate of $500,000. A $500,000 project includes wayside horns at the CSAR 1 crossing and previously discussed supplemental safety and alternative safety measures at the remaining crossings. At the March 41h meeting, the Council asked staff to return to a future meeting to review the project budget and financing so as to possibly consider installing a supplemental safety measure at CSAR 1 at this time instead of the wayside horn. Financial Impact The estimate for implementation of a quiet zone has returned to $500,000 as discussed before the need to add a 4-quadrant gate at Jackson Street. This is lower than currently included in the Capital Improvement Plan (CIP) estimate of$1,350,000. The CIP,identifying the larger project size, shows $500,000 of the costs being funded from the Street Improvement Reserve thus being sufficient to cover the anticipated costs of the current project scope. The remaining$850,000 was shown to have been funded with revenue from the Municipal liquor store enterprise fund to be repaid with tax levy line item over a ten year period. Costs for the wayside horn system at CSAR 1 have been included in the project estimate at$150,000. It is anticipated that a supplemental safety devise at CSAR 1 would be around$1,000,000. This amount, less the costs for wayside horns,would increase the project cost by$850,000 bringing our estimate back to the CIP detailed $1,350,000. POWERED 6T AR