8.4. SR 04-04-2016 - Laserfiche WebLink

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Request for Action To Item Number Mayor and City Council 8.4 Agenda Section Meeting Date Prepared by General Business April 4, 2016 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Rivers Edge Commons Park Expansion Bids Cal Portner, City Administrator Reviewed by Tim Simon, Finance Director Action Requested Award, by motion, the contract of the Rivers Edge Commons Park Expansion to Sunram Construction Inc. for the base bid and authorize staff to purchase stone for $50,000 for a total amount of $305,610. Accept or reject, by motion, Alternative 1 which includes the addition of the west staircase and upper plaza, for the contract amount of $46,244 and an additional $35,000 to purchase handrail and an 8% contingency for a total project cost of $87,744. Accept or reject, by motion, Alternative 2 which includes the addition of site and parking lot lighting, wifi and other electrical upgrades, for the contract amount of $75,343 and an 8% contingency for a total project cost of $81,373. Background/Discussion On July 6, 2015, the Council approved the Agreement for Professional Services to hire Hoisington Koegler Group, Inc. (HKGi) to complete the design and construction management of Rivers Edge Commons Park expansion. At the November 2, 2015, City Council Work Session on the Capital Improvement Plan, the Rivers Edge Commons Park expansion project was presented. Additions to the project were presented in the concept plan that included a west stairway, upper plaza and decorative site lighting. It was discussed that the additions to the phase one scope would be included as alternates to the base project. Additionally, staff received requests to upgrade electrical related items in the project area including the addition of a public wi-fi system, additional streetlights and area lights, and upgraded electrical connections for the stage area and the related media needs. These electrical items were included in the bid package as alternate #2. Staff has also evaluated construction schedule alternatives for the improvement project based on a typical construction season, materials lead times, and the related potential impact on the summer concert series. Based on findings that the lead times of the site lighting and stone blocks for the amphitheater seating are both approximately 8-10 weeks, and the fact that the city did not feel comfortable pre -buying these materials prior to the procurement of bids for the project, the bid documents included the assumption that the start of the project would coincide with the end of the 2016 concert series. Substantial completion of the project will be November 2016. Completion of the project this spring was deemed A IR